The election rules do not regulate when to call for a substitute. The rules of procedures valid for the relevant body regulate thus. In case no such procedures are composed, the standard rules of procedures for bodies at Aalborg University are valid. According to these standard rules of procedures, a substitute is only to be called if a member is disqualified, a member is not eligible or a member is long-term absented.

In case a number of candidates to a certain election are not elected, substitutes may be called among the non-elected candidates. The order of substitutes is regulated in the election rules and otherwise the election secretariat (link) can be of assistance.

Are no substitutes available, a substitute shall be elected. A substitute is to find by a nomination or by organizing a by-election.

If the vacancy relates to The University Board: a by-election is organized (group 1 and 2). 

If the vacancy relates to Academic Counsils, Department Committees, Study Boards and PhD Committees: a nomination procedure is organized. Head of Department/Head of Study/Head of the PhD School (for respectively The Department Committee, The Study Board and the PhD Committee) starts a hearing of the eligible voters and afterwards nominate a candidate to The Election Secretariat. The Election Secretariat controls the candidate’s right to be elected and forwards a letter that are to be advertised or posted to the eligible voters, where after the eligible voters can take exception to the nominated candidate within a deadline of 1-2 weeks. It no legitimate objection is received within the deadline, the Election Secretariat will announce that the nominated candidate can enter the relevant body as a fully-fledged member.